Administrator (Agricultural)

**apply to martine@interpersonneluk.co.uk

Administrator (Agricultural)

Horsham

Full Time / Permanent

Competitive salary

About Us

Established in 1790, Haynes Bros Ltd is the holding company for a group of subsidiary companies operating throughout the Southeast.

The Company was the first in Kent to take on the Ford Motor Company franchise in 1911 and then sell and distribute the complete range of Ford cars, trucks and agricultural machinery.

Today it is the only privately owned company in the UK that still distributes these range of products, albeit now with different manufacturers given Ford Motor Company’s departure from the truck and agricultural sectors. In addition to its Ford vehicle franchises, its other key franchises include Iveco, New Holland, Case IH and JCB.

Role Overview

We are seeking a motivated and organised individual to join our Agricultural Purchase Administration Team. In this role, you will be responsible for processing purchase invoices for various departments within the Agricultural Group, ensuring accurate and timely payments to suppliers. You will also play a key role in customer relationship management and contribute to the smooth operation of the division.

Key Responsibilities

•                Process purchase invoices for Parts, Sales, Service and Overheads.

•                Investigate and resolve discrepancies on invoices with internal departments or suppliers.

•                Provide cover for colleagues within the Purchase Administration team and other departments as needed.

•                Proactively contact customers to schedule service appointments based on machine telematics data.

•                Organise our transport for the group, working with sales administration, using both internal and designated external resources.

•                Take pre-authorisation payments from cash customers

•                Perform daily cash reconciliation for the Parts department

•                Update parts prices

•                Assist with other administrative tasks as needed

Person Specification, Key Skills

•                Self-motivated

•                Ability to work independently and collaboratively

•                Excellent organisational skills and attention to detail

•                Strong literacy skills

•                Effective communication skills (written and verbal)

•                Confidence in customer service interactions

•                Discretion and commitment to confidentiality

•                Professional and well-presented demeanour

•                Adaptability and willingness to learn new tasks

What we offer

•       This is a full-time position, Monday to Friday (with some flexibility available).

•       Competitive salary based on experience and qualifications.

•       22 days holiday plus Bank Holiday entitlement.

Interpersonnel Recruitment is operating as an Employment Agency for our client for this particular role. By applying you give consent for your data to be handled and processed under GDPR Legislation for the purpose of your current employment search.

We are pleased to receive a significant number of applications for most roles advertised. We are therefore unable to respond to individual applicants unless shortlisted.

If you have not been contacted within four weeks of the closing date you should assume you have not been shortlisted on this occasion. Interpersonnel is an equal opportunities employer. All our current vacancies are on our website